Know exactly who’s coming.
Invites on WhatsApp. Replies chased for you. A headcount your caterer can cook for.
Invites on WhatsApp. Replies chased for you. Numbers your caterer, hotel and transport desk can plan around.
Headcount
Expected = confirmed + counted in by your no-reply default.
Haldi
Fri 12 Dec, 10:00 am · Poolside
Expected
149
people across 52 parties
Sangeet
Sat 13 Dec, 7:30 pm · The Lawn
Expected
272
people across 88 parties
Wedding
Sun 14 Dec, 6:00 pm · Main Hall
Expected
345
people across 112 parties
Headcount
Expected = confirmed + counted in by your no-reply default.
Welcome dinner
Thu 6 Feb, 8:00 pm · Beach deck
Expected
176
people from 158 invites
Strategy day
Fri 7 Feb, 9:30 am · Hall A
Expected
186
people from 164 invites
Gala night
Sat 8 Feb, 7:30 pm · The Lawns
Expected
198
people from 170 invites
Start with the sheet you already have.
Drop in Excel or CSV. Review every row before anything saves.
- Duplicates merged by phone number
- Categories decide events and rooms
- Outstation guests spotted by city
Invites that chase themselves.
Set the timing once. Only families who haven’t replied get nudged, never more than once a day.
- You send itFrom GuestsInvite
With your invitation photo and a personal link
212 sent · 0 failed
- 21 days beforethe first eventConfirmation link
Only if the family hasn’t confirmed
- 5 days laterReminder 1
Only if there is still no reply
38 sent · 0 failed
- 10 days laterReminder 2
Only if still no reply
- 14 days laterNo reply: decide for themAssume attendingAssume declinedFlag for a call
- Before arrivalPre-arrival
Room, QR and ID upload for confirmed families
Hi Anjali, you and your family are invited! Tell us who’s coming.
Confirm attendance
One link. One minute. No app.
Guests choose events, add who’s coming, food and arrival. It lands in your dashboard the moment they tap confirm.
- No login, no download
- Your own questions, per person or per family
- Answers lock once sent. Only you can edit.
Who’s coming?
Riya & Kabir · 12 to 14 Dec
Events
Cook for the guests who are actually coming.
Per event, per diet, allergies by name. One click and your caterer has it.
Fri 12 Dec1491321769641120
Sat 13 Dec272241311415892193
Sun 14 Dec3453093617204118230
Every room. Every arrival. No double-booking.
Rooms fill from the events each family attends. Travel and IDs arrive with the RSVP, not on the day.
Stay dates come from the events each family attends. Rooms never overlap.
Flight · 4:20 pm · Room 2044 IDs on file
Train · PNR 4521 · 6:05 pm2 IDs on file
Car · 7:00 pm · Room 203ID reminder sent
Flight · 9:45 pm · Suite 2026 IDs on file
Aadhaar, passport, licence and more, uploaded by guests before they arrive.
Scan. Count. Welcome in.
Any phone becomes a check-in desk. Hotel front desk or event gate, one QR does both.
Sangeet gate · live
186 / 272
Scan again to correct a party’s count. It never double-counts.
Sangeet · Scan guest QR
Point at the QR on the guest’s phone
Expected party size: 4
Three hundred colleagues. One live headcount.
Offsites, summits and launches run on the same engine as a 400-guest wedding. If it gets every relative to reply, it gets your VP to.
Who’s invited to what
Set once per team. Guests only see their events.
| Category | Welcome dinner | Strategy day | Gala night |
|---|---|---|---|
| Leadership 14 | Invited | Invited | Invited |
| Product team 62 | Invited | Invited | Invited |
| Sales 71 | Invited | ·Not invited | Invited |
| Partners & +1s 23 | ·Not invited | ·Not invited | Invited |
Cottages, allocated
Every meal’s numbers
Live, per hall
Each session is its own event, so each door keeps its own count.
The gate knows the list
Registered for the summit, not for this session.
Check-in, without the queue
Every attendee carries their own QR. Any phone at the door scans it.
Every guest, one status
Northwind Capital · +1Attending
Press · Tech DailyInvite read
Blue Ridge RetailChecked in
Analyst · Arc ResearchAttending
Know the invite was read
Failed numbers show up the same hour, not on the night.
Changed the plan? They hear about it
Guests see exactly what changed for them.
Replies from busy people
Reminders go out on WhatsApp on your schedule. A no-reply rule tells you exactly who to call.
Invite by team, not by spreadsheet
Categories decide which sessions and dinners each person sees. Partners never get the leadership dinner.
A gate that knows the list
Not invited shows the moment they scan. Admit anyway, and the reason is logged with your name.
Rooms without the back-and-forth
Allocate cottages and rooms from the dates each person attends. Overlaps are blocked.
Travel your desk can use
Flights and trains come in with the RSVP. Filter who is missing travel, export to xlsx.
Access by role
Owner, admin and member roles for the EA, the agency and the front desk. Every change is logged.
Planning for a team of 50 or 5,000? We’ll set up your first event with you.
Book a demo for your teamAnd the hundred small jobs, handled.
Bring your guest list. See your headcount.
20 minutes. We import your sheet live and send your first invite together.
- 1
Pick a slot20 minutes on video, at a time that suits you.
- 2
Bring your guest listAny sheet works. We import it live, duplicates and all.
- 3
Send your first inviteWatch the reply land and the headcount move.